The Add Asset wizard's Cash flow history & outlook step uses one dated timeline for two purposes: establishing periods that already happened and recording what is expected going forward.
Where It Lives
Open Capital -> Assets -> Add asset. The current wizard has eight progress steps:
Type -> Details -> Value -> Funding -> Recurring -> Cash flow -> Owner -> Documents
Cash flow is Step 6. The separate Recurring step appears only for retirement accounts, brokerage accounts, crypto wallets, and cash/savings accounts.
Add a Cash Flow Period
For each period, record:
- A start date
- An end date, or Ongoing
- The amount
- Weekly, biweekly, monthly, quarterly, semiannual, or annual frequency
Use Add a cash flow change when the amount or cadence changed over time. For example, one period can describe a prior lease and a second ongoing period can describe the current lease.
Past and Future Mean Different Things
- Dates before today establish cash-flow history that can be backfilled with the amounts actually received.
- An ongoing period or future end date defines the expected outlook.
- Expected this month is a Modeled monthly equivalent based on the active period. It is not an Actual receipt.
If the asset does not produce cash flow, select This asset doesn't produce cash flow. Personal-use real estate can skip the cash-flow step automatically.
Recurring Contributions Are Not Income
The optional Recurring step records money scheduled to go into an eligible account. Policy Stack can log those contributions on schedule, but the account value still changes only when a balance or valuation is recorded.
Cash flow records money the asset produces. Keep contribution schedules and asset income separate so capital-in events are not counted as returns.
Recording Income On The Schedule
While a period is active, Policy Stack records its income on each scheduled date. This reads the schedule you defined — it is not confirmation from a bank or a tenant that the payment arrived. Entries created this way carry an Auto marker on the asset's own cash-flow list, so they can be told apart from receipts you recorded yourself.
For a pro-rata promissory note, the schedule behaves differently because cadence cannot determine whether a payout is principal, interest, or both. Each due date creates a Review payout prompt on Home with the expected amount prefilled. The item remains outside recorded totals and the Banking Ledger until the user confirms the amount and allocation.
Edit income periods on the asset detail page carries a Record income on this schedule switch, on by default:
- On — each period is recorded as income on its date.
- Off — nothing is recorded automatically. The expected amount, the periods, and every projection built on them are unchanged; only the automatic recording stops. Record each payment yourself, or use Backfill for past periods.
Turning the switch back on resumes from the next scheduled date. It does not fill in the periods that elapsed while it was off — use Backfill for those.
After Setup
The saved periods define the history and outlook for the asset. Record or backfill Actual cash receipts from the asset detail page. Editing an Actual receipt changes the recorded cash-flow history; changing a projected period changes the expected schedule.